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Start with a guaranteed pilot

Key principles to getting started with Aila

Simplified approach to knowledge capture: We propose a 'messy verbal start' to capture a knowledge set supplemented by formal content, using our tools & AI. This forms a baseline for further curation.

Lower risk - Guaranteed pilot: Following a pre-qualification process, the guaranteed-pilot phase "rapid capture" is designed as a lower risk way for you to experience working with Aila and see the value promised.

Target self-sufficiency: Post-pilot, the program ensures a smooth transition to full self-sufficiency, providing comprehensive support and learning throughout the process.

Supported start in journey to self-sufficiency 

1

Pilot Phase: Rapid Capture

​Goals

  • Rapid capture of knowledge set

  • Experience value of Aila

 

 

Knowledge set - Rapid capture

  • Structured steps

  • Process videos & images

  • Key process documents

  • Question list

  • Competency definitions

  • Initial prompt designs

​

Outputs 

  • Experience Aila and see the possibilities

  • Develop outline plan & business case

​

Guarantee

  • A working foundation for 'building a culture for learning'

2

Curate First Knowledge Set 

​Goals

  • Add to & curate knowledge set

  • Start building learning culture  

 

 

Knowledge set - Capture and Refine

  • Work with SMEs/topic coaches

  • Fill gaps (videos, images, docs)

  • Evolve questions/competency

  • Refine prompts/learning plans

  • Coaches trial with learners

  • Rollout Aila app to team

 

Outputs

  • First knowledge set checked off in process of bottling secret source

  • Learners engaged in learning

  • Coaches helping develop learning culture

3

Work toward self-sufficiency

​Goal

  • Competence to bring on new knowledge sets within standard support arrangement 

 

Knowledge set - Operationalizing

  • Implement more knowledge sets together (2 or 3)

  • Learn to evolve knowledge sets

  • Coaches bring on new coaches

​

​

 

Outputs

  • More knowledge sets in use

  • Learning sessions - SME coaches

  • Transition plan for handover

  • Readiness - knowledge set configuration as part of normal operation

Details below "Outline of Guarantee Agreement" 

What are the guaranteed functionalities?

From the practical solution provided during the Pilot Phase: "Rapid Capture", the guaranteed functionalities below will enable you to address the learning challenge by making knowledge more actionable. While these functionalities support your efforts to achieve your project goals, we share the responsibility for achieving your specific outcomes over the full program, such as quality improvement, process enhancement, organizational growth, reducing reliance on an aging workforce, expansion, or acquisition. Thus, these outcomes are not part of the pilot phase guarantee.

​We guarantee the following functions: 

  • Precise content access: Navigate to specific process steps based on user queries.

  • Accurate responses: Provide requested information accurately (understanding early stage of content curation).

  • Process adherence: Follow the logical structure of the process steps.

  • Adaptive answer styles: Modify responses to be concise or detailed as needed.

  • Learner guidance: Offer prompts to guide learners.

  • Error correction: Utilize curation processes to correct a few inaccuracies in the content (complete in next phase).

  • Support for various inputs: Handle different types of content inputs, including videos, images, PDFs, and CSVs.

Specific tests development: We are committed to working with you to design specific tests, if required ensuring confidence in measuring the platform's capabilities.   

Client Requirements

Before the project: 

  • Fund the pilot phase ("Rapid capture").

  • ​Invest approximately 50 hours in the process.

  • Follow our process with best efforts.

  • Agree to the refund criteria if commitments are not met.​​

Post project: Upon fulfilling our commitment, we look forward to your continued partnership to curate the initial knowledge set.

Value from guaranteed pilot

An experiment - You've planning to undertake the guaranteed pilot as an experiment and the CFO wants to fund it as it sounds like the type of experiment your company wants to do with AI and the benefits are clear. 

Specific value - The CFO asks you a great question - Say we agree to fund the pilot, this goes well but we can't fund the next phase: What is the specific value we have created in doing this pilot? 

​The CFO moves ahead based on your response: 

  • Validated technology: Demonstrated proof of concept for AI-driven learning and content curation.

  • Initial knowledge set: Content for curation.

  • Cost-effective curation process: the team can learn to curate the knowledge set with a support and if possible, a lower cost service model arrangement. 

  • ​Improved processes: Internal teams can use enhanced understanding of knowledge gaps to improve processes.

01.

Rapid Capture - Consulting Support

£4,000 *

* upfront subject to guarantee agreement

We lead and do with your support

Pilot Phase: Rapid Capture

02.

Curated Knowledge -

Consulting Support

£3,500 + $1,500

We do together

First Knowledge Set + Business Case/plan option 

03.

Per Knowledge Set - Project Support

£4,000

​

You do. We provide project support:

  • Support rapid capture

  • Update the knowledge set

  • Write prompts

  • Write & test complex prompts

  • Testing content

  • Support coaches learn

  • Includes 1 year usage

  • Dedicated Development support for improving Aila & implementation process

Work toward self-sufficiency

04.

Per Knowledge Set - Enhanced Support

£1,500

You do. We provide enhanced support:

  • ​Write prompts

  • Write & test complex prompts

  • Support coaches learn​​

  • Includes 6 months usage

Self-sufficiency

05.

Per Knowledge Set - Basic Support

£500

You do. We provide basic support:

  • Write & test complex prompts​​

  • Includes 2 months usage

Self-sufficiency

We ask clients to decide upon the level of support they want to implement each knowledge set (Per KS):

Services models to implement knowledge sets 

 Pricing

Options to Purchase Services

  • Consulting Support - Per KS                                                                             Â£9,000

  • Project Support - Per KS                                                                                    £4,000

  • Enhanced Support - Per KS                                                                               Â£1,500

  • Basic Support - Per KS                                                                                          £500

  • No Implementation Support - Per KS                                                                    Â£0

A sample quote to illustrate the cost impact of working toward self-sufficiency:

01 / 02: Consulting Support @ £9,000 per KS 

  • Rapid Capture                                                                                               Â£4,000

  • Curated Knowledge Set                                                                               £3,500

  • Business Case/plan option                                                                         Â£1,500  

03: Project Support - @ £4,000 per KS

  • 2 Knowledge sets                                                                                         Â£8,000

04: Enhanced Support - @ £1,500 per KS

  • 3 Knowledge sets                                                                                         Â£4,500

05: Basic Support - @ £500 per KS

  • 4 Knowledge sets                                                                                         Â£2,000

​​​​​​​

Implementation Total for 10 Knowledge sets:                                             Â£23,500

 Pricing

Pricing Assumptions & Caveat

Pricing for capturing and curating knowledge sets is based on typical team, cell, or machine processes. Standard pricing ensures upfront transparency, making it easier for customers to buy from us. However, prices may adjust for unusually complex or large projects when our sizing assumptions no longer apply.

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